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LADATCO TOURS

Pre-Departure Trip Information

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The following information will help in preparing for your upcoming trip.

ENTRY DOCUMENTS – FOR U.S. CITIZENS:
A valid U.S. Passport is required for entry into all countries. Many countries require that passports be valid for at least another six months after travel has ended.  It is the responsibility of the traveler to have the proper travel documents.  The only countries that require a visa are Paraguay & Bolivia.  Check with their respective consulates or Embassies in Washington DC for specific requirements and applications.  Visa service companies will also handle obtaining these visas for you.  Any other nationalities should check with the Consulate of each country to be visited to verify applicable entry documents.

HOW DOES YOUR TRIP WORK?
LADATCO TOURS uses local companies in each country who are intimately familiar with the customs and business methods of that country. They coordiate all the services and accommodations in that country and will be available to help with any additional assistance you may need. 
        Your specific tour inclusions were detailed prior to receipt of your deposit but, in general, all of LADATCO’s arrangements include transfers, tours, accommodations and any specifically requested services.
        Local host-guides will meet you upon arrival at the airport or other entry point; they will be carrying a sign with your name on it. They will be outside customs or, on domestic arrivals, outside luggage claim. 
        They will transfer you to your hotel and help you get checked in. They will verify with you all tours and services to be provided, when to be ready for tour departures and they will reconfirm your departure flight and transfer. They will also give you a local contact number should you need additional assistance during your stay. 

FINAL TRAVEL DOCUMENTS:
Final documents are generally issued three to two weeks prior to your departure and will include a detailed day-by-day Itinerary-Voucher with complete local and emergency contact information for each destination, special baggage tags, restaurant suggestions for major destinations.
         Copies of your final travel documents will be posted on LADATCO’s DOCUMENTS ONLINE portal and you, and anyone you allow, can access these documents anytime anywhere you have internet access. Complete access instructions will be included with your Pre-Departure Trip.

GRATUITIES:
Gratuities often represent a substantial part of a worker’s earnings and are certainly an incentive to provide the best service possible.  Here are some guidelines; adjust them to represent the service you receive and the thanks you want to express:

For guides, per person: $5-$10 per half day; $10-$20 per full day
For drivers, per person: $2-$3 for half day; $5-$8 per   full day

MEALS & WATER:
Meals that are included are to be taken in the hotel dining room, unless a specific restaurant is indicated or the meal is included on a tour.  Meal inclusions, especially beverages, can easily vary and you should always verify what is included before ordering. 
        LADATCO includes meals only when necessary or when it represents a plus value. We feel that leaving you free to arrange your own meals gives you the freedom to choose not only where to eat but what to eat as well. Check with your local host-guides for their suggestions and recommendations; they’re out and about all the time and are familiar with what’s good at the moment. 
        To be safe rather than eventually sorry, always drink bottled water.  In most of the better hotels and restaurants, ice is generally made with purified water.  Elsewhere it is better to drink pre-chilled drinks rather than put warm drinks over ice.

NOTE ABOUT  HEALTH   RECOMMENDATIONS:
Personal physicians, local health centers and the CDC (800-232-4636) are your best sources of information on what current inoculations are recommended and/or required to the areas you will be traveling. Consult your physician for any health-related issues/recommendations regarding your trip.

INSURANCE:
Because emergencies and unforeseen events can occur and your travel arrangements represent a considerable investment, we highly recommend that you have Trip Cancellation and Travel insurance.

NOTE ON LUGGAGE ALLOWANCES:
Please be sure to check with your airline(s) to verify carry-on and checked baggage allowances that apply to your airfare. It is becoming more common that some airfares do not include any checked bags. In such cases, passengers are responsible for paying airline charges to check their bags either at the airport counter at the time of flight check-in or some airlines offer lower costs to pre-pay checked bags on-line.  

ELECTRICITY, CONVERTERS & PLUG ADAPTERS:
A guide to electric current and plug adapters is available at the back of this Pre-Departure Trip Information booklet. Be safe, and take what you need.

MONETARY MATTERS:
You can use credit cards (Visa, MasterCard, American Express) in all major cities and in most of the better hotels, restaurants and stores.  ATM machines are available in major cities only but use with the same caution as you would in the USA. More information included at the end of this booklet.
        Due to currency fluctuations, wait until arrival in a country before obtaining local currency.   Your local host will advise you as to exchange regulations and locations. Exchange only what you need as you need it, as converting back to U.S. Dollars is practically impossible.  Take along some One Dollar bills in good condition – you will find them useful in many instances. 

 

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